Kabale University
Verified
Assistant Administrative Officer
Kabale - Uganda
full-time
permanent
Posted
1 day ago
Experience
0 Years
Deadline
Aug. 7, 2026 (9 days left)
Job Summary
A public university is seeking an Assistant Administrative Officer for the Office of the University Secretary. This is a graduate entry-level position open to degree holders in Social Sciences, Public/Business Administration, Law, Commerce, or related fields. Applications close August 7, 2026.
Key Roles & Operational Responsibilities
1. Shared Services & Logistics Management
- Common User Goods & Services: Assist in supervising the distribution and delivery of shared office supplies, common user goods, and facility services.
- Mail & Courier Services: Coordinate inbound and outbound university mail, postal communications, and courier dispatches.
- Guest & Hospitality Oversight: Oversee guest reception, visitor protocol, and hospitality arrangements within assigned university units.
2. Events & Administrative Decision Support
- Non-Academic Events: Assist assigned units in planning, organizing, and coordinating official non-academic university ceremonies, functions, and events.
- Data Compilation & Reporting: Gather, compile, and assemble administrative data and background information to support executive decision-making, policy reviews, and speech drafting.
- Council & Management Action Tracking: Follow up on and report the implementation status of administrative decisions made by University Council or Senior Management.
3. Supervisory & General Support
- Support Staff Supervision: Provide direct day-to-day supervision to lower-level administrative assistants, office attendants, and support personnel.
- Ad-Hoc Administrative Assignments: Perform other administrative support duties as requested by the University Secretary or unit head.
Foundational Capabilities & Prerequisites
Required Academic Credentials & Competencies
- Undergraduate Qualification: Earned Bachelor's degree from a recognized university in any of the following fields:
- Social Sciences
- Public Administration / Management Science
- Business Administration (Management option)
- Commerce / Business Studies (Management option)
- Development Studies
- Social Work and Social Administration (SWASA)
- Law
- Or a closely related discipline
- Experience Level: Graduate Entry-Level (no prior formal work experience required; relevant internship or administrative experience is an added advantage).
- Technical & Core Competencies: High level of computer literacy (word processing, spreadsheets, administrative databases) and strong interpersonal and verbal/written communication skills.
Why Join the Office of the University Secretary?
- Graduate Career Launchpad: Excellent entry-level appointment (PU7NTNSC scale) to start a career in public sector and university administrative leadership.
- Executive Exposure: Work directly within the University Secretary's division, gaining first-hand insight into University Council operations, governance, and institutional decision-making.
- Leadership Development: Build skills in staff supervision, event logistics, policy tracking, and administrative data management.
Skills Required:
- Hr / Public / Admin
- Legal / Law
- Sales / Marketing / Business / Management
- Social / Science / Project / Management / Development
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